Bills Document Processing Clerk

Bills Document Processing Clerk – 70th Legislative Session

This position is a short term position with the Montana Legislative Services Division.  The Legislative Services Division provides nonpartisan, independent services for the Legislature. This position performs bills processing duties during legislative sessions. This position enters and converts text on a personal computer and provides additional clerical support. 

-Performs bills processing duties during a legislative session by processing bill drafts, engrossing and enrolling bills, and assisting with codification.

-Enters and converts text and numerical data on a personal computer using various computer software programs according to standard practice and Montana Legislative Services Division procedures.

-Compiles bill draft records if assigned.

-Assists in a variety of clerical work, including filing, printing, copying, and proofreading.

Qualifications

-General knowledge of standard English, including grammar, spelling, composition, word usage, and punctuation.

-General knowledge of state government and the legislative process. General knowledge of Montana legislative bill process preferred.

-Ability to learn and use various word processing software and online programs, and standard office equipment, including but not limited to personal computer, laptop computer, copying machine, multiline telephone, printers, and scanners.

-Ability to act with initiative; be highly productive and detail oriented; independently organize and prioritize work; respond quickly and efficiently to tasks; complete assignments independently, accurately, and in a timely manner; and meet deadlines under stressful conditions.

-Ability to maintain neutrality and act professionally, objectively, and impartially in dealing with legislators and the public.

-Ability to maintain confidentiality and handle politically sensitive work.

-Ability to communicate effectively with co-workers, legislators, other agencies, and the public.

-Ability to establish and maintain effective working relationships with co-workers.

-Ability to be flexible and adapt to change and remain calm and function under pressure.

The minimum knowledge, skills, and abilities required for entry at this position are typically acquired through a combination of education and experience equivalent to graduation from high school, with education or experience in government, reception, and keyboarding preferred.

This position will generally be for 6- 8 hours a day up to 6 days a week, although 40 hours a week is not guaranteed.  Saturday work may be required.  In general, hours will vary daily within the timeframe of 7 am to 5\:30 pm; depending on the workload.  Must be able to have the flexibility to adjust work schedule with little to no advance notice.  This position could terminate prior to the end of session. Some overtime could occur during peak periods - hours worked over 40 in a week will be compensated at time and a half.

Training will be mid-December, with work shifts officially starting January 4th, 2027 and may continue through the end of legislative session (end of April - beginning of May)

NOTE\: You must provide a resume to be considered for this position.Incomplete applications will not be passed onto the screening team.

The Legislative Branch participates in E-Verify to confirm employment eligibility.  After accepting a job offer and completing Form I-9, your information will be submitted to the Department of Homeland Security and Social Security Administration for verification.   For more information about E-Verify, please visit the E-Verify website found here, Link to E-Verify Website [e-verify.gov].

Anyone who needs to request a reasonable accommodation in the application or hiring process should contact the HR staff identified on the job listing or by dialing the Montana Relay at 711. Montana Job Service Offices also offer services including assistance with submitting an online application.

State government does not discriminate based on race, color, national origin, religion, sex, sexual orientation, gender identity or expression, pregnancy, childbirth or medical conditions related to pregnancy or childbirth, age, physical or mental disability, genetic information, marital status, creed, political beliefs or affiliation, veteran status, military service, retaliation, or any other factor not related to merit and qualifications of an employee or applicant.